Texas Film Round-Up Free Digitization Program

The Texas Film Round-Up provides FREE digitization for Texas-related films and videotapes in exchange for the donation of a digital copy of the materials to TexasArchive.org. A partnership between the Texas Archive of the Moving Image (TAMI) and the Texas Film Commission, this program has served thousands of individuals, businesses, and cultural institutions since 2008.

All participants must register here.

Round-Up Deadline: April 30, 2023. Members of the military with Texas-related films and videotapes can submit materials year-round.

Steps for participating in the Texas Film Round-Up

Step One

Please complete and submit this online registration form. If you need assistance with the online form or need a paper version mailed to you, please contact us at 512-485-3073 or info@texasarchive.org.

Step Two

Pack your films and videotapes for mailing to TAMI. Make sure you're following the program's requirements, and please include a printed copy of your signed registration form.

Step Three

Mail your package to TAMI and use this form to send TAMI the information about your shipment: your unique Submission ID, Tracking ID, and carrier. TAMI will confirm receipt of your package.

Step Four

Once your materials have been digitized, you will receive a bill for a portable hard drive. Although digitization services are provided for free, participants are responsible for the cost of a drive to transfer their files, which ranges from $12 and $65 depending on the size of the files. After payment is received, TAMI will mail your drive with the digital files and all of the original film and videotape materials to you. Please note, due to high demand, this entire process can take as long as a year.

Program Details

Review the program requirements detailed in the sections below:

•  Why digitizing films and videotapes is important • Types of films and video productions accepted
•  Program requirements •  TAMI's services included
•  Portable drive for your collection •  What the program cannot accept
•  What if my films were transferred to videotape? •  What if I have digital files of previous transfers?

Why digitizing films and videotapes is important

Film and videotapes are fragile and impermanent, they were not meant to last. They are susceptible to heat and humidity, two staples of Texas’ climate, and can decompose at very rapid rates meaning the history held in those frames are lost forever. Many film and videotape collections have been lost to hurricanes, floods, other natural disasters, and simple neglect.

Transferring films and videotapes to a digital format is the best way to preserve the content long after the original medium has deteriorated. The benefits of digitization include the ability to: migrate to new digital formats as needed, create multiple copies that you can store in different places, and view the videos on your computer without putting wear and tear on the originals.

Types of film and video productions accepted

The program welcomes all kinds of production types, including:

Advertisements Industrial films
Amateur films Itinerant films
Animation Local television
Documentaries Newsreels
Educational films Promotional films
Government films PSAs
Home movies Student films

Program requirements

To qualify, your films and videotapes must
  • be any of the following formats:
    1. Film: Super 8, 8mm, 16mm
    2. Video: VHS, VHS-C, S-VHS, Betacam SP / SX, Betamax, Digibeta,
      ½" Open Reel, ¾" U-matic tapes, 8mm tapes, and MiniDV cassettes
  • relate to the history and culture of Texas because they were filmed in Texas, filmed by a Texan, or featured Texas or Texans,
  • be in the public domain or submitted by the copyright holder, who grants permission for the content to be shared by TAMI, and
  • up to 50 film reels* and 10 videotapes per household.
    *The program limit is up to 50 film reels or 3,500 feet of film (whichever is less).

TAMI's services for the program include

  • inventory your films and videotapes,
  • provide minor cleaning and repairs, if necessary,
  • digitize the materials,
  • transfer digital files to a portable drive that you are billed for, and
  • return your originals with the portable drive. 

Portable drive for your collection

Once your collection has been digitized, we will bill you for a portable hard drive to transport your collections. Although digitization services are provided for free, participants are responsible for purchasing a hard drive from TAMI to transport their files. Depending on the size of the collection, the drives range in price from $12 to $65. Prices for each size of drive are as follows:

  • 16GB         $12
  • 32GB         $15
  • 64GB         $23
  • 128GB       $33
  • 256GB       $65
  • 1TB            $65
Additional Transfers

If you purchase more than one portable drive, the cost for additional transfers is $15 each.

TAMI regrets that it cannot accept

  • any format not mentioned above, including open reel video or audiotape,
  • copyrighted material (i.e., programs recorded from television or commercial films),
  • videos made for insurance purposes, nor
  • film or videotape deemed in too poor condition for safe transfer.

If your materials are not eligible for the free digitization program, we can advise you on preservation and digitization options. Please contact us for more information at 512-485-3073 or info@texasarchive.org.

What if my films were already transferred to videotape?

Regardless if your films were transferred to videotape years ago, we can assist you. If they meet the qualifications for the free digitization program, TAMI can digitize these materials for you. We highly encourage using the original films rather than the videotape copies. The quality of your digitized materials will be much improved.

What if I have digital files of previous transfers?

You can submit previously digitized films and videotapes as well as born-digital files for potential inclusion in TexasArchive.org here.

Need more information?

Feel free to contact us at 512-485-3073 or info@texasarchive.org.

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