Texas Film Round-Up

 

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The Texas Film Round-Up provides FREE digitization for Texas-related films and videotapes in exchange for the donation of a digital copy of the materials to the Archive for future generations to appreciate.

 

Why digitizing films and videotapes is important

Film and videotapes are fragile and impermanent, they were not meant to last. They are susceptible to heat and humidity, two staples of Texas’ climate, and can decompose at very rapid rates meaning the history held in those frames are lost forever. Many film and videotape collections have been lost to hurricanes, floods, other natural disasters, and simple neglect.

Transferring films and videotapes to a digital format is the best way to preserve the content long after the original medium has deteriorated. The benefits of digitization include the ability to: migrate to new digital formats as needed, create multiple copies that you can store in different places, and view the videos on your computer without putting wear and tear on the originals.


 

More about TAMI's free digitization program

Through a partnership between the Texas Archive of the Moving Image (TAMI) and the Texas Film Commission, this program has served thousands of individuals, businesses, and cultural institutions since 2008. Our experienced team has provided new access to more than 50,000 films and videotapes.

By digitizing your materials with TAMI, you are becoming a part of the story of Texas. The online archive is an ever-growing curated collection of films and videotapes received through this program. Covering more than 100 years, the archive is a time capsule of the experience of Texans.

To participate, please review the program requirements detailed in the sections below:

•  Types of film and video productions •  Program qualifications
•  TAMI's services included •  Portable drive for your collection
•  What the program cannot accept •  What if my films were already transferred to videotape?

 

Steps for digitizing your films and videotapes

Step One

Please complete and submit this online registration form. If you need assistance with the online form or need a paper version mailed to you, please contact us at 512-485-3073 or info@texasarchive.org.

Step Two Pack your films and videotapes for mailing to TAMI. Make sure you're following the program's requirements, and please include a printed copy of your signed registration form.
Step Three

Get your package sent by Saturday, October 31, 2020 and use this form to send TAMI the information about your shipment: your unique Submission ID, Tracking ID, and carrier. TAMI will confirm receipt of your package.
If you would prefer to drop-off your materials, please see the drop-off instructions below.

Step Four Once your materials have been digitized, we will follow up regarding your Portable Drive to store your digital files. Once received, TAMI will mail your drive with the digital files and all of the original film and videotape materials to you.

 

Need more information?

Feel free to contact us at 512-485-3073 or info@texasarchive.org.

Virtual Office Hours

TAMI staff will be offering virtual office hours for the following dates and times. We'll review the Film Round-Up program and answer questions you might have. Use this link to schedule a time that works for you.

Monday, October 5, Noon - 12:30pm
Tuesday, October 13, Noon - 12:30pm
Wednesday, October 21, Noon - 12:30pm
Thursday, October 29, Noon - 12:30pm

 

Instructional Video

 

Dropping Off instead of Mailing In

If you'd prefer not to mail your materials, you are welcome to book an appointment to drop them off at our office. It can be completed in a few minutes and safely curbside from your vehicle.

How the Drop-Off works?

To help us, we ask you to prepare the following:

1. Wear a mask for any in-person engagement with TAMI staff.
2. Pack your films & videotapes and your signed registration form in a box. Use more than one box, if needed.
3. Label the box(es) with your first and last name.
4. Place the box(es) in your trunk or back seat for TAMI staff to retrieve safely.
5. When you arrive, look for the Drop-Off sign and TAMI staff. A TAMI staffer will ask you to confirm your name and the # of boxes you're dropping off, then safely retrieve them from your vehicle.

Schedule

Click the "Book Now" button below to schedule your 10-minute appointment for the following dates:

Wednesday, October 7, between 9:00am – 5:00pm
Saturday, October 17, between 9:00am – 5:00pm


Program requirements for free digitization

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Types of film and video productions

The program welcomes all kinds of production types, including:

Advertisements Industrial films
Amateur films Itinerant films
Animation Local television
Documentaries Newsreels
Educational films Promotional films
Government films PSAs
Home movies Student films

 

To qualify, your films and videotapes must
  • be any of the following formats:
    1. Film: Super 8, 8mm, 16mm
    2. Video: VHS, VHS-C, S-VHS, Betacam SP / SX, Betamax, Digibeta,
      ½" Open Reel, ¾" U-matic tapes, 8mm tapes, and MiniDV cassettes
  • relate to the history and culture of Texas because they were filmed in Texas, filmed by a Texan, or featured Texas or Texans,
  • be in the public domain or submitted by the copyright holder, who grants permission for the content to be shared by TAMI, and
  • up to 50 film reels* and 10 videotapes per household.
    *The program limit is up to 50 film reels or 3,500 feet of film (whichever is less).

 

TAMI's services for the program include
  • inventory your films and videotapes,
  • provide minor cleaning and repairs, if necessary,
  • digitize the materials,
  • transfer digital files to a portable drive that you provide, and
  • return your originals with the portable drive. *TAMI will follow up with what hard drive size you will need.

Please note, due to high demand, this entire process can take approximately six months.

 

Portable drive for your collection

Once your collection has been digitized, we will follow up with the size of the portable drive you will need to purchase. TAMI recommends USB 3.0 portable drives due to their optimal transfer speeds.

Purchase Options
  1. You can purchase a new portable drive and ship it to our office. Be sure to include your name with the shipment.
    Texas Archive of the Moving Image, 3908 Avenue B, Suite 306, Austin, TX 78751.
  2. You may purchase a new portable drive from us. We offer USB 3.0 drives in a range of sizes, listed below with prices. To purchase, please contact us at 512-485-3073 or info@texasarchive.org.

            16GB         $12
            32GB         $15
            64GB         $23
            128GB       $33
            256GB       $65
            1TB            $65
Additional Transfers

If you purchase more than one portable drive, the cost for additional transfers is $15 each.

 

TAMI regrets that it cannot accept
  • any format not mentioned above, including open reel video or audiotape,
  • copyrighted material (i.e., programs recorded from television or commercial films),
  • videos made for insurance purposes, nor
  • film or videotape deemed in too poor condition for safe transfer.

If your materials are not eligible for the free digitization program, we can advise you on preservation and digitization options. Please contact us for more information at 512-485-3073 or info@texasarchive.org.

 

What if my films were already transferred to videotape?
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Regardless if your films were transferred to videotape years ago, we can assist you. 

If they meet the qualifications for the free digitization program, TAMI can digitize these materials for you. We highly encourage using the original films rather than the videotape copies. The quality of your digitized materials will be much improved.